Remittance Advice Addenda

A remittance advice addendum (RMT) is used to reference a single invoice with the option to specify discounts or adjustments.

Reference Number Qualifier

A code that identifies the type of Reference Number as one of the following:

• BM - Bill of lading Number
• CO - Customer Order Number
• CT - Contract Number
• DP - Department Number
• IV - Seller's Invoice Number
• LI - Line Item ID (Seller's)
• PO - Purchase Order Number
• SO - Special Approval
• VM - Vessel Name
• VV - Voucher Number

Reference Number

Reference identification number, which is specific to the Reference Number Qualifier.

For example, if the selected qualifier is PO, then the reference number is a purchase order number.

Invoice Amount Paid

The net amount being paid after all discounts and adjustments.

When paying an original invoice in full, the calculation of the Invoice Amount Paid is as follows:

• Original Invoice Amount - Discount Amount + Adjustment Amount (either a positive or negative number)
• The amount entered for this field displays as the transaction Amount in the Recipients list.

Original Invoice Amount

The amount of the original invoice (including charges, less allowance) before any discount or adjustment.

Discount Amount

Amount of discount to be applied to the Original Invoice Amount, thereby decreasing the Invoice Amount Paid.

Note: The application does not automatically assume the Adjustment amount to be negative. The user needs to specifically enter a negative amount.

Adjustment Amount

Amount by which the original invoice amount is to be adjusted, either increased or decreased.

If the adjustment amount is entered as a positive amount, then the amount is added to the original invoice amount, thereby increasing the final Invoice Amount Paid.

If the adjustment amount is entered as a negative number, then the amount is subtracted from the original invoice amount, thereby decreasing the final invoice amount paid.

Adjustment Reason Code

Required if the user enters an adjustment amount.

The user must select one of the following codes:

• 01 - Pricing Error
• 02 - Allowance / Charge Error
• 03 - Extension Error
• 04 - Item Damaged
• 05 - Item Quality
• 06 - Quantity Contested
• 07 - Incorrect Product
• 08 - Substitute Product
• 09 - Terms Or Sales Error
• 10 - Pallet Charge Error
• 11 - Returns Damaged